Improving productivity is key to raising profitability and reputation, especially for businesses. However, improving productivity isn’t that easy if you don’t know where you are faltering in terms of productivity. Therefore, you need to determine where you are being less productive, knowing why you are being less productive, and taking steps to improve your productivity.
Learn how to boost your productivity using a strategic plan via the information below.
In order to improve productivity, you need to know when you are being most productive and when you are being less productive. Therefore, it makes sense to set up a plan that outlines what tasks and goals you want to achieve for the day. Outline your day much like a teacher outlines a lesson plan for his/her students.
Plot out time periods of when you will be doing one task versus another task. Then, monitor your progress.
At the end of the day, review what tasks you completed for the day and what tasks you didn’t. Also, determine how long it took you to complete the tasks you completed. See if you completed the tasks on time, faster than you expected, or slower than you expected. Determine why you didn’t complete those tasks as quickly as you expected. Was it a lack of focus and being distracted? Was it some distraction that you didn’t expect or you didn’t account for, etc.?
Determine whether you could have avoided or prevented the distraction, then take steps to ensure that distraction doesn’t keep you from achieving the tasks and goals you set out to achieve again.
For the tasks that you didn’t complete, again, determine why you didn’t complete them. Was it due to the fact that other tasks took longer than expected, and if so, why? Were you worried about these future tasks and the challenges they posed, which led to you slowing down your work on your earlier tasks because you lost focus?
Evaluate what tasks you didn’t complete and/or get to and make adjustments to your work schedule to ensure you can get the tasks you want to complete in one day completed in one day.
By setting up a daily plan and analyzing it at the end of each day, you can see where you are being most productive and where you are falling short.
You can also determine why you are falling short and take steps to improve your productivity. By doing this regularly, you will become more productive, profitable, and successful in your business.
Gaining confidence in your own abilities and instincts is key to achieving your best potential and the greatness that lies within you. You need to be able to trust yourself and your skill set in order to handle life’s challenges well and also be seen as someone who can make a positive difference and/or impact in people’s lives.
If you don’t have confidence in your own abilities and instincts, others won’t either, and you will always hold yourself to reaching your best potential and ability in life. Therefore, it is vital you gain confidence in your own abilities and instincts to reach your greatest potential; learn how to gain that confidence below.
To gain more confidence in your own abilities and instincts, first, look back upon the successes you’ve had in your life. This can be doing well in a course, getting your first job, being hired in the working world for the first time as a professional, etc.
Look back at any and all of these successes and realize that you have the ability to achieve great successes and accomplishments, and you have already achieved several, even if you don’t think about them often. This can increase your confidence that you have what it takes to succeed in this world and need to trust those skills and instincts more.
Second, you need to be willing to try new tasks and activities. This will increase your skill set and enable you to gain confidence in you handling a wide variety of situations and challenges.
By experiencing the feeling of handling a new task or activity well, you will gain confidence in your abilities and instincts to handle various situations.
Third, talk with family, friends, and/or colleagues about what you have done. You could mention that you are having some doubts or difficulties about your own abilities and are wondering if you can handle the situation you need to handle.
Chances are high that these people can remind you of your skills and abilities to handle challenges and that you are up to the current task you are taking on.
Sometimes, it can benefit us to hear from other people how much confidence they have in us and our abilities because you’re hearing it from an outside source who has seen you perform in various situations, which will give you the confidence and belief that you have the abilities and instincts to handle various situations you will encounter in life.
Almost everyone gets a sense of nervousness when they take on a new activity or challenge; some may see it as more a sense of excitement, while others see it as more a sense of anxiety or dread.
This latter group may attempt to avoid new activities or challenges as much as possible, but doing that will actually hinder this group in its ability to achieve the greatness they can truly achieve because it prevents them from attaining new skills, new experiences, and a new sense of self-esteem and self-confidence from taking on that activity or challenge.
Therefore, if you are part of that latter group and try to avoid taking on new activities or challenges, how do you encourage yourself to do so so that you can grow as an individual and achieve your greatest potential?
One thing you can do is to take a deep breath and relax. Don’t fret over the new activity or challenge and think that you have to do it perfectly or else something bad is going to happen. Most mistakes are forgivable, especially when you are trying something new and have never done such an activity before.
Mistakes can and should be considered as “learning tools” that enable you to learn more about yourself, gain new skills and experience, and essentially help you move closer to achieving your best potential possible.
The second thing you can do is to look upon the new activity or challenge as something fun to test yourself, sort of like a competition. See how well you do the activity or challenge, then reward yourself afterward for the effort you put in, even if you didn’t do the activity or challenge perfectly or as well as you expected.
By going through the experience, you will grow as an individual and enable yourself to reach your greatest potential possible.
The third thing you can do is to see the new activity or challenge as a “break” from the norm. You know you can do specific things in your field/industry well; now, you get to see what you can do with tasks or activities that are not in your everyday activities.
See the new activity or challenge as a “vacation” from the ordinary, everyday activities and enjoy the experience.
By seeing this new activity or challenge as a “vacation” or respite from the usual, you’ll enjoy the experience more, want to take on more activities or challenges more often, and be able to grow more as an individual and reach your best potential and greatness.
Keeping a positive frame of mind is key to doing your best work and overcoming life’s difficult periods when things don’t go as well as planned or some unexpected challenge pops up during the course of our lives. However, it’s not always easy to keep that positive frame of mind in the most difficult of times,
Learn how you can keep a positive frame of mind below.
Keeping a positive frame of mind means thinking positively, even when things don’t go as planned or when things seem to be at their worst possible outcome. It’s the “glass half-full” versus “glass half-empty” that many people seem to look at when it comes to various aspects of life.
For instance, a person with a positive frame of mind may look upon losing his/her house to a fire as where he/she and his/her family were fortunate because they all survived and can rebuild.
A person with a negative frame of mind may look upon losing his/her house to a fire as a unrecoverable disaster because all of his/her possessions are gone and that starting over is “too hard.”
It’s really one’s frame of mind that influences one’s outlook of events, as the example above shows. However, even the most positive person can suffer periods where he/she is in despair because everything in a situation turns out for the worst and/or a bunch of negative circumstances occurs repeatedly right after another.
For even the most positive person to overcome such difficult periods in life, he/she needs to step back from the situation, take a deep breath, and recall earlier instances in his/her life where everything seems to turn out wrong or for the worst.
Then he/she needs to recall that things did eventually turn around and that he/she survived that hard period. Recalling that sequence of events can calm the person and show that that same pattern will occur again, that this current hard period of events will also turn around for the positive; the person just needs to be strong enough to “weather the storm” and work toward a more positive period of events.
Therefore, it’s important to keep a positive frame of mind at all times, but that can be difficult for even the most positive person when many negative events occur at one time in a person’s life.
It’s important for a person to step back, take a deep breath, realize that even these dark periods in life turn around for the better, then work toward bringing around that happier period as soon as possible.
When people hear the word “habit,” they often think that they can just put a little effort into the process, and they’ll have formed a good habit. Similarly, when they want to break a bad habit, they think that if they just put a little time and effort into changing the habit, they’ll break it.
Unfortunately, there is a misconception over how much time it takes to actually form habits, and consequently, to break them. That is the basis around the number one myth of habit creation.
In Dr. Maxwell Maltz’s Psycho-Cybernetics, he had said it takes a minimum of 21 days to adjust to a new situation, or similarly, to adapt to a new habit. Some admirers of his book leave out the “minimum” and quote it as taking just 21 days.
However, a 2010 University College London study tracked 96 people over 84 days (12 weeks) to see how long it took them to make a daily health/lifestyle change; the study noted that it took an average of 66 days (i.e. just over two months) to make a habit automatic.
In fact, the fastest person in that study did it in 18 days; the slowest person had NOT done it by the time the 84 days had passed and was estimated to not make the new habit automatic until 254 days (i.e. about 8.5 months) had passed.
In that study, it was also revealed that the amount of effort needed to create a new habit directly affected how much time it took to make the new habit automatic.
As a result, an action that requires very little effort (such as drinking an extra glass of water per day) will be easier and quicker to make into a habit than an action that requires more effort (such as exercising for one hour per day).
Therefore, many people have the misperception that forming a habit can be quick and that it is just as easy to break a habit. The truth is that it often takes months, even half a year, rather than just days or weeks to form a new habit.
Similarly, when you form a bad habit over a long period of time, you’re not going to break that habit overnight or in the span of a week or two.
Habits form from repeating an action or actions over and over again virtually automatically over a long period of time; therefore, to form one will take considerable time and effort on your part to achieve the habit or will take considerable time and effort on your part to break the habit.